School Improvement Committee
Date | time 7/16/2022 9:00 AM| Location Orchard Prairie Elementary
Committee Chair Jordan McLean
Secretary Katelyn Schuler and Suzanne
Savall
Agenda Items
Topic Presenter
Welcome Jordan
Review of previous meeting Katelyn
Review of goals, timeline, and improvement options Katelyn
Discuss options of new building versus remodel
-Jordan was able to meet with multiple individuals who
specialize in school building projects to provide direction and
guidance for this project.
-First step is to put out an RFQ- and open bids/ applications
for a company to handle project management, engineering,
construction, SCAP-School construction assistance program
to assist with additional funding. Possibly qualify for 62.6 % of
project.
-Considering 7500 sq project current building is around
5500sq historic building 1926sq
-Reviewed survey and condition of building. Board has
reached a resolution to move forward with building new
structure versus modernization.
-RFQ (about $3000,000 will inquire about fee schedule which
is typically a percent of the total project) is for all project
management aside from the actual construction of the
building. Will then need a bid from a construction company for
actual construction of the building. Will follow the same
procedure for project management, architect and construction.
-Importance of including community purpose to building
project for assistance with community buy in.
Jordan
Develop list of must have items
-Safety
-Prefabricated building options.
-New access road to school grounds.
Jordan
Discuss location and modular options
-Possible placement of new building in back of property,
keeping current building in place during construction.
Jordan
Page 2
Prefabricated building can be completed within 6 months.
-Reviewed prefabricated pictures.
-Wood versus aluminum options.
Discuss individuals needed outside of the current committee
-Covered in action steps above.
Jordan
Create action plan for following month and schedule next
meeting
-Will send out and review the three RFQ templates. At next
meeting committee will review, edit come to a consensus
about a final decision on what to publish.
-Dan will discuss with Greg Waiting about property lines.
-Will send out prefab pictures.
-Look into school safety plans for active shooter threat.
-Next meeting August 20 th at 9:00
Jordan and Katelyn
Other Information
Mission: Orchard Prairie School Improvement Committee Mission Statement The Orchard Prairie School
Improvement Committee is charged by the board of directors for Orchard Prairie School District to oversee the
design of the new Orchard Prairie school building and surroundings as authorized by the board.
Timeline: It is anticipated the school board will submit a bond issue to the taxpayers in 2024 for funding approval.
Authority The Committee is given final authority on all design decisions and will make recommendations to the
school board on all financial, contractual, and schedule matters.
Authority: The Committee shall be the point of contact for all community groups and taxpayers for all issues
regarding the project. Responsibilities Meet at least once per month. Select architect or civil engineer as needed to
help with technical details. Work closely with the chosen architect, engineering resource, or consultant for:
Schematic design Working drawings Contractual drawings Development of project scope Budget documents Invite
input from stockholders including school board, teachers and staff, superintendent, parents, and community
members. Develop a highly efficient and attractive school designed to deliver a 21st century education. Develop
schematic illustrations for community presentation. Provide written reports each month to the board documenting
decisions and progress. Consult with NEWESD101 construction manager.